⚙️ Operations & Admin

Vendor & Contract Management

Property managers juggle dozens of vendor contracts with varying terms, insurance requirements, and renewal dates. Missing an expiration causes compliance issues and coverage gaps.

How AI Helps

Upload vendor contracts to extract payment terms, renewal dates, and insurance requirements into organized summaries with automated alerts.

✓ Document tracking: Tracks expiration dates for insurance, contracts, and certifications
✓ Compliance verification: Checks that vendor documents meet your compliance requirements
✓ Performance analysis: Identifies which vendors deliver the best value and reliability

Pain Points This Solves

Different pains, tailored solutions.

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Flying blind

Know what's in your contracts before it costs you

Contracts buried in email. Auto-renewals surprise you. Price increases go unnoticed until the invoice arrives.

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Money leaking

Stop paying more than you agreed to

Price increases go unnoticed and you pay for services you don't use. Duplicate vendors waste budget.

Implementation Tiers

Choose the level that matches your readiness and ambition.

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Quick Win

1-2 days

Upload vendor contracts to AI Chatbot (ChatGPT, Claude) or analyze in Microsoft Word with Copilot. Extract payment terms, renewal dates, and insurance requirements into a summary.

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Examples

Vendor contract summaries, insurance expiration tracking, payment term extraction, service level review

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Business Impact

Never miss insurance renewals or contract expirations. Reduce compliance risk.

Efficiency

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Workflow Fix

2-3 weeks

Deploy Vendor Management System or SharePoint with Power Automate to track all contracts, insurance certificates, and performance metrics with automated alerts.

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Examples

Automated renewal alerts, insurance certificate tracking, vendor performance dashboards, compliance reporting

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Business Impact

Centralized vendor visibility. 90-day advance warning on all expirations.

Scale

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Tailored Asset

6-10 weeks

Build a vendor intelligence platform that scores risk, identifies consolidation opportunities, and optimises spend—tailored to your supplier relationships, not generic benchmarks.

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Examples

Vendor consolidation recommendations, automated RFP generation, performance-based contract adjustments, spend analytics

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Business Impact

Own your procurement edge. Cut vendor costs 15-25% through consolidation and negotiation leverage no off-the-shelf tool provides.

Strategic Moat